Office Coordinator/HR Administrative Assistant

Office Coordinator/HR Administrative Assistant

     As a leader in the staffing industry, clients turn to Medix for our expertise in sourcing qualified people to fill a variety of contract, contract-to-hire and direct hire opportunities. Having been ranked in 2011 as the 20^th fastest growing company in the Chicago area by Crain's Chicago Business, Medix offers exciting challenges and proven professional opportunity. With twelve offices servicing over a dozen markets nationwide, Medix Staffing Solutions is poised for continued growth and success.

                                                                                                     

     Because we recognize that our people are the driving force behind our evolution, we are always seeking valuable additions to the corporate Medix team. The ideal candidate for our Office Coordinator role is an extremely organized and personable candidate with a strong attention to detail and the ability to multi-task.  We are also looking for someone with outstanding customer service skills, patience and high energy.

     As the Office Coordinator position you will be an integral part of our team.  The job requirements and desired experience are detailed below.  This position is located at our field office in Houston, TX and is a full time opportunity.

JOB SPECIFICS:

• Provide support for our field office including but not limited to HR compliance, data entry, customer service, filing, records management and assisting with general office projects.


• Assist all our recruiters/sales professionals with administrative projects as they arise


• Work with our Director of Business Operations regarding reporting tasks


• Communicate with both internal employees and external customers


• Ensure all contract employee records are accurate and up to date


• Work with recruiters to ensure that our Applicant Tracking System is updated with correct information at all times.  Assertiveness will be necessary from time to time.


• Administer and maintain all background investigations for contract employees


• Maintain all contract employee records


• Work with our corporate HR manager on projects and compliance related tasks

PRE-REQUISITES:

• Associates degree AND a minimum 2+ years of administrative support experience


• Strong/Consistent work history


• Excellent customer service skills     


• High energy


• Ability to show initiative     


• Microsoft office including a strong understanding of Excel, Outlook, PowerPoint and Word


• Ability to multi-task and work in a very fast-paced environment     


• Patience and yet the ability to deal with time sensitive issues


• Ability to familiarize yourself with new software programs quickly

BENEFITS:

• Competitive salary (dependent upon experience)


• 401(k)


• Comprehensive medical insurance (PPO, HSA, HMO – in IL only)     


• Dental insurance


• Vision assistance  


• Vacation/Personal Days


• Paid Holidays Off     


• Employer financed Life, Long Term and Short Term Disability Insurance


• Weekly pay